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Data is at the heart of everything a modern business does. That’s why it’s vital that your business doesn’t lose any. Having effective cybersecurity in place can help prevent the chances of a cyber-attack and a disaster recovery plan can help you get back on your feet after an office fire, but for true peace of mind you need an up-to-date backup of your data. Well, to be precise you need more than one backup, but more on that later. 

Let’s look at some best practices for developing your own data backup strategy, as well as some technologies we’ve provided our customers with. 

What Data Should You Back Up?
You should back up files and databases to lessen the chance of data loss, but you should also back up your apps, your operating systems and everything else you can. You should also back up any virtual machines along with their management console. Remember to also back up mobile devices; your CEO’s phone might even have more sensitive and vital data on it than some of your desktops. 

Remember to review the scope of your backups regularly as your business circumstances change. 

The Three-Two-One Rule
The three-two-one rule for data backup is an industry standard method for data backup. It represents the minimum conditions that must be met for a data backup to be reliable. Why is it called the Three-Two-One method? Let’s explain… 

  • Three
    You should keep at least three copies of your data. That means that in addition to the original copy, you should have at least two backups
  • Two
    You should utilise at least two different storage media for your data. Hard drive, cloud storage, and magnetic tape backup are all electronic methods for data storage. In some circumstances, the original copy of your data may be a physical document, and so in those cases paper could be considered one of the storage methods. The critical point is to have at least two different storage media
  • One
    At least one of the copies of your data should be kept separately from the other two. This is to lessen the chances that all three copies are simultaneously destroyed in the same incident. For example, you may have one copy of data on your desktop PC, and another copy on an on-premises hard drive. However, an office fire could destroy both copies of this data at the same time. However, if you had also had a third copy stored off site or in the cloud, your data would still be safe. 

Make sure that the backup solution you chose can secure all your data. Otherwise, some data may go unprotected, or numerous backup methods may be required. If you have a physical server, a solution that only backs up virtual machines would be insufficient. You need to employ a solution that backs up every device and system correctly.  

How Carden IT Services Can Help You Find The Right Data Backup Solution
At Carden IT Services, we offer professionally managed disaster recovery services. We audit your network, back up business-critical data off-site, and put measures in place to maintain business continuity before and after a disaster.  

We’ve implemented comprehensive data backup solutions for both small and large enterprises and we have the knowledge, technology, and expertise to help secure your organization’s data. Each of our clients has a dedicated account manager who works with them to learn about their organization and assist them in developing the best data backup and recovery plan possible. 

All your mission-critical data is securely backed up off-site in the cloud, allowing you to quickly recover and restore it in the event of a disaster. It also means you can restore your data to a second site or work remotely if your business premises are rendered unusable. We always follow the three, two, one rule and our services have saved some of our clients from disaster as they would have been unable to continue to operate without an effective backup.  

If you would like professional, expert help developing and implementing an effective data backup solution for your business, speak to our team today. 

Author: Jeremy Huson

Jeremy Huson is the founder and director of Carden IT Services LLC. He has nearly two decades of experience managing business’s IT networks and his areas of expertise are IT consultation and cybersecurity.

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